Terms & Conditions

for

Level Up: Waukee Community Gaming Initiative

(Nonprofit Organization)

1. Who We Are

Level Up: Waukee Community Gaming Initiative (“the Nonprofit,” “we,” or “us”) is a 501(c)(3) charitable organization providing educational and community programs through tabletop gaming.

By participating in our programs, volunteering, donating, or using our website, you agree to these Terms.

2. Eligibility

Participation in youth programs requires:

  • Compliance with age/supervision rules

  • Completed waivers, when applicable

  • Parent/guardian consent for minors

Volunteers must complete required screening processes per our Youth Protection Policy.

3. Program Participation

Participants and families agree to:

  • Follow the Code of Conduct

  • Respect staff, volunteers, and fellow participants

  • Meet any posted safety rules

  • Not disrupt or endanger ongoing programming

The Nonprofit may remove participants who violate safety or conduct expectations.

4. Donations & Charitable Contributions

  • Donations are voluntary and non-refundable.

  • Donation records are kept confidential.

  • Acknowledgment receipts may be issued for eligible contributions.

  • Donors may request anonymity.

Donations to the Nonprofit cannot be exchanged for retail products or services from the LLC.

5. Volunteer Participation

Volunteers agree to:

  • Follow all posted policies

  • Complete background checks if required

  • Maintain confidentiality of youth or participant information

  • Represent the Nonprofit in a positive and ethical manner

Volunteers serve at the discretion of the Nonprofit and may be released at any time.

6. Intellectual Property

All program curricula, materials, and branding used by the Nonprofit are either owned by the Nonprofit or used under license from the LLC (as outlined in the Brand Use & Cooperation Agreement).

You may not reuse these materials without written permission.

7. Photography & Media

Per event waivers and consent forms:

  • We may take photos/videos for educational or promotional purposes

  • Parents/guardians may opt out on behalf of their child

  • You may request removal of your image at any time

We never sell or license participant images.

8. Liability Waiver

To the fullest extent allowed by law:

  • Participation in gaming programs carries inherent risks related to group activity

  • The Nonprofit is not responsible for lost personal items

  • Participants join programs voluntarily and assume reasonable risks

The Nonprofit does not provide medical or emergency insurance.

9. Prohibited Conduct

Participants may not:

  • Harass others

  • Engage in unsafe behavior

  • Interfere with programming

  • Violate youth safety rules

  • Use the Nonprofit’s platforms for commercial or political activity

Violations may result in removal from programs or restriction from future participation.

10. Relationship Between the Nonprofit and LLC

For clarity:

  • The Nonprofit is legally independent

  • Donations support only charitable programs

  • Purchases support only LLC retail operations

  • Registration systems may be shared for convenience, but data is handled separately

This distinction is required for IRS compliance.

11. Governing Law

These Terms are governed by the laws of the State of Iowa.

12. Changes to These Terms

We may update these Terms as necessary for legal compliance or operational needs.

13. Contact Us

Level Up: Waukee Community Gaming Initiative
levelupwaukee@gmail.com
(319) 270-5958